How to Add a Calendar Picker in Excel Without Using Built-in ActiveX Controls

If you're looking to add a calendar picker in Excel without relying on built-in ActiveX controls, there are two effective methods: using data validation and a dropdown list, or creating a custom user form using VBA (Visual Basic for Applications). Below, we'll explore both methods in detail.

Method 1: Using Data Validation and a Dropdown List

This method involves a combination of data validation and creating a list of dates. Here’s how you can set it up:

Create a List of Dates

In a separate sheet or a column, create a list of dates. For example, you can list dates from January 1 to December 31 for a specific year. Format these cells as dates. This ensures that Excel recognizes them as date values.

Name the Range

Select the range of dates you created. In the Name Box to the left of the formula bar, type a name (e.g., DateList) and press Enter.

Set Up Data Validation

Select the cell where you want to implement the calendar picker. Go to the Data tab on the Ribbon. Click on Data Validation. In the Data Validation dialog, choose List and enter the range name (e.g., DateList). Click OK.

Now, when you click on the cell, you’ll see a dropdown list of dates from which you can select. This method is straightforward and doesn’t require any VBA coding.

Method 2: Creating a Custom UserForm with VBA

This method involves more coding and is more flexible but offers a more customizable user experience.

Open the VBA Editor

To open the VBA editor, use the shortcut ALT F11.

Insert a UserForm

Right-click on any of the items in the Project Explorer. Select Insert and then UserForm.

Add Calendar Control

Ensure that the Calendar control is available in the toolbox. If not, you can add it by right-clicking on the toolbox and selecting Additional Controls. From the extensive control list, find and drag the MonthView control onto the UserForm.

Add Code to the UserForm

Double-click on the MonthView control to open the code window. Use the following code to set the selected date back to the cell in Excel:

vba
Private Sub MonthView1_DateClickByVal DateClicked As Date
     DateClicked
    Unload Me
End Sub

Show the UserForm

To trigger the UserForm, you can create a simple macro in a module. Add the following code:

vba
Sub ShowCalendar()
End Sub

Assign the ShowCalendar macro to a button or shape on your Excel sheet. To do this: Right-click on the shape or button, select Assign Macro, and choose ShowCalendar.

Conclusion

By using either of these methods, you can effectively add a calendar picker to your Excel spreadsheet without relying on built-in ActiveX controls. The data validation method is straightforward and easy to implement, while the user form method allows for a more customizable and user-friendly experience. Whether you prefer a quick and simple solution or a more advanced one, you can choose the method that best suits your needs.