How to Send an Email with Microsoft Word 2007

Microsoft Word 2007 is a powerful word processor that allows you to create professional documents. However, the ability to directly send those documents via email might not be as straightforward as you expect. This guide will walk you through the process of sending an email with a Word 2007 document, whether you want to attach your document or insert the content directly into the email body.

Creating Your Document

First, you need to create your document in Microsoft Word 2007 as you normally would. This includes typing text, inserting images, and formatting your document to your liking.

Open Microsoft Word 2007: Launch the application on your computer.

Create Your Document: Start typing your text, and use the menu options to insert images, adjust formatting, and perform any other necessary tasks.

Preparing to Send

Once you have completed your document, you need to prepare it for sending. This involves a few simple steps within Word 2007.

Go to the Office Button: The Office Button is the round button located in the top-left corner of the Word window. Click on it to reveal the menu options.

Select Send: From the dropdown menu, you will see an option to Send. Click this option to proceed.

Choosing Your Email Option

When you click Send, Word 2007 will open your default email client, such as Outlook. You have two options with how you want to send your document:

Send as Attachment: This option allows you to send your document as a file attachment. When you select this option, you can choose the recipient(s) and add a subject and message if needed. Send as HTML: This option will insert the content of your Word document directly into the email body. This can be useful for quick and simple email communication.

Using the Email Client to Send the Email

After selecting your option, your default email client will open with your Word document either attached or as the email body content.

Enter Recipient Details: Type the recipient's email address in the To field, add a subject for the email, and any additional message you want to include.

Send the Email: Once everything is set, click the Send button to send your email.

Additional Tips and Notes

Ensure that your email client is properly configured and set as the default program for sending emails. If you do not have an email client set up, Word may not be able to send the email directly.

For example, if you use Word 2007 in conjunction with Outlook 2007, you can follow the steps to send emails directly from Word. However, if you are using a different email client, you will need to configure it as the default email program in your system settings.

Alternatively, if you have an older version of Word, such as Word 2003, you may find that it has built-in capabilities to send emails directly. For instance, after completing a document, you might see a Send button near the email address fields, which allows you to send the email seamlessly from Word to your preferred email client.

Conclusion

Microsoft Word 2007 provides a straightforward way to send documents as email attachments or to include them directly in the email body. This process can be particularly useful for professional communication and quick document sharing.