How to Sync Microsoft Teams Calendar with Google Calendar: A Comprehensive Guide

Introduction

Synchronize your Microsoft Teams calendar with Google Calendar to ensure that all scheduled meetings and events are consistently tracked in one place. This guide will help you understand the methods to achieve seamless synchronization using Microsoft Power Automate and an ICS link.

Method 1: Using Microsoft Power Automate

Power Automate (formerly known as Microsoft Flow) is a powerful tool that can automate workflows between different applications. To sync your Microsoft Teams calendar with Google Calendar, follow these steps:

Step 1: Sign in to Power Automate

Go to Power Automate () and sign in with your Microsoft account.

Step 2: Create a New Flow

Click on Create on the left sidebar, then choose Automated cloud flow.

Step 3: Set Up the Trigger

Search for and select the Outlook Calendar connector. Choose the trigger such as When a new event is created.

Step 4: Add an Action

After setting the trigger, add a new step. Search for and select the Google Calendar connector, and choose the action such as Create an event.

Step 5: Configure the Action

Map the fields from your Outlook event to the Google Calendar event, including the title, start time, end time, etc.

Step 6: Test the Flow

Save and test your flow to ensure that events created in Teams via Outlook appear in Google Calendar.

Method 2: Manual Sync via ICS Link

Alternatively, you can manually sync your calendar by using the iCal (ICS) link. Here’s a step-by-step guide:

Step 1: Get the ICS Link from Outlook

Open Outlook and go to your calendar.

Find the option to share your calendar, usually under settings. Copy the ICS link provided.

Step 2: Add to Google Calendar

Open Google Calendar and on the left sidebar, click on Other calendars.

Select Add by URL, paste the ICS link you copied, and click Add Calendar.

Note: Syncing may not be real-time and can have delays. Ensure you have the necessary permissions to access both calendars and share the ICS link.

Third-Party Tools

Using third-party tools and applications can provide a more seamless integration if needed. Some popular tools include LightningUp and ScheduleOnce.

Limitations and Tips

Limitations: Syncing may not be real-time and can have delays. Permissions: Ensure you have the necessary permissions to access both calendars and share the ICS link.

Finding a dedicated extension or a trusted third-party tool can help facilitate better calendar synchronization between Microsoft Teams and Google Calendar.