Requesting Relocation at Capgemini: A Professional Guide

As an employee at Capgemini or any other company, you may find yourself in the position where you wish to request a relocation after a year. Here’s a step-by-step guide to ensure your request is handled professionally and effectively.

Understanding Company Policy

Before making your request, it's essential to familiarize yourself with Capgemini's relocation and transfer policies. These policies can often be found in the employee handbook or through the HR portal. Understanding these policies will help you align your request with company guidelines and increase the likelihood of a positive response.

Preparing Your Case

Reasons for Relocation: Clearly articulate why you wish to relocate. This can include personal reasons, career development opportunities, or the desire to work in a specific market.

Timing: Since you are looking to relocate after one year, consider how this aligns with your current role and projects. Ensure that your request is well-timed to minimize any potential impact on your current responsibilities.

Drafting a Formal Request

Subject Line:

Ensure your subject line is clear and concise, such as “Request for Relocation Consideration”.

Greeting:

Address the HR representative politely, for example, "Dear [HR Manager’s Name]".

Introduction:

Begin with a brief introduction that refers to your current position and tenure at the company. For example, "I am [Your Name], currently working as [Your Position] in [Your Department] at Capgemini."

Request:

Clear and direct, state your desire to relocate after one year and provide your reasons. For instance, "I am writing to express my interest in a potential relocation to [desired location] after my first year with the company. I believe that this move would not only align with my personal goals but also allow me to contribute more effectively to our projects in that region."

Flexibility:

Show your willingness to discuss options and timelines. For example, "I understand that relocation involves several considerations and I am open to discussing this further at your convenience."

Closing:

Thank them for considering your request and express your eagerness to continue contributing to Capgemini. For example, "Thank you for considering my request and I look forward to your response."

Include your contact information for easy communication. For example, "Best regards, [Your Name], [Your Contact Information]".

Following Up

If you don’t receive a response within a week or two, consider following up with a polite email to check on the status of your request. This shows your commitment and professionalism.

Sample Email Template:

Subject: Request for Relocation Consideration

Dear [HR Manager’s Name],

I hope this message finds you well. My name is [Your Name] and I am currently working as [Your Position] in [Your Department] at Capgemini. I have greatly enjoyed my time here and appreciate the opportunities for growth and development.

I am writing to express my interest in a potential relocation to [desired location] after my first year with the company. I believe that this move would not only align with my personal goals but also allow me to contribute more effectively to our projects in that region.

I understand that relocation involves several considerations and I am open to discussing this further at your convenience. Thank you for considering my request and I look forward to your response.

Best regards,

[Your Name]
[Your Contact Information]

Be Prepared for Discussion

If HR responds positively, be prepared to engage in detailed discussions. This may include:

Detailed plans for transitioning your current responsibilitiesSupport and resources needed from the company during the relocation process

By approaching the request professionally and thoughtfully, you increase your chances of a favorable response. Good luck!