How to Send Company Emails from Gmail

Gmail is a powerful and user-friendly email platform that can be used to send professional company emails. Whether you use a custom domain or another email address, this guide will provide you with the steps to ensure your company emails are sent effectively and maintain a professional appearance. Below, we cover the different methods you can use to send company emails from Gmail.

1. Using Gmail with Your Custom Domain

If you want to send emails from your company's domain (e.g. ), you can set up Gmail to use your custom domain. This typically requires a Google Workspace account. Here’s how to set it up:

Set Up Google Workspace: Visit the Google Workspace website and choose a plan that suits your needs. Verify Your Domain: During the setup process, you'll be prompted to verify that you own your domain. This usually involves adding a TXT record to your domain's DNS settings. Create User Accounts: Set up user accounts for your employees, including your own. Access Gmail: Once your Google Workspace account is set up, log in to Gmail using your company email address. Send Emails: Compose and send emails as you normally would, and they will appear to come from your company’s address.

2. Using Gmail to Send Emails from Another Email Address

If you want to send emails from an alternative email address, such as a company address without a Google Workspace account, you can add it as an alias:

Go to Settings: Open Gmail and click the gear icon in the top right corner. Accounts and Import: Select "Accounts and Import" from the dropdown menu. Add Another Email Address: Click on "Add another email address." SMTP Server Settings: Enter the SMTP server details of the email provider for the address you are adding. Include the username and password for that email account. Port and Security Settings: Choose the appropriate port and security settings, usually SSL or TLS. Verify the Email Address: Click "Verify the email address." You may need to verify the email address by clicking a link sent to it.

3. Compose and Send Emails

Once you've set up your custom domain or added an alias, you can choose which address to send from when composing a new email. Here are some additional tips to ensure your emails are sent professionally:

Use a Signature: Set up an email signature that includes your company name, logo, and contact information for a professional touch. Check Email Settings: Ensure your email settings such as SPF and DKIM records are correctly configured to improve deliverability and reduce the chance of your emails being marked as spam.

Additional Tips

Email Deliverability: Correctly configured SPF and DKIM records can significantly improve your email deliverability, ensuring that your company emails reach your intended recipients. Email Signature: A well-designed email signature can enhance your personal and professional image. Make sure to include important contact information and the company logo for a polished look. Domain Verification: For custom domains, verifying your domain ensures that Gmail recognizes your domain, making it easier to send professional company emails.

By following these steps, you can effectively send company emails from Gmail while maintaining a professional appearance and using a user-friendly platform. This will help to build trust and credibility with your clients and business partners.