The Ultimate Guide to Choosing the Best Project Task Management Software

Projects deliver products or services, and these products and services are broken down into deliverables that teams need to ensure they are responsible for. To plan and track these deliverables, it is imperative to identify specific tasks and assign ownership to specific team members. This is why choosing a robust Project Task Management Software (PTMS) is crucial for any organization.

What is Task Management?

Task management addresses the end-to-end lifecycle of projects, from initiation to planning, execution, and final closure. It covers different dimensions of project management such as scope, resources, costs, quality, risks, communication, procurement, and integration.

How to Manage Tasks Effectively?

To manage tasks effectively, organizations can use tools like ProductDossier PSA and TouchBase. These tools offer comprehensive solutions for task management, allowing for easy configuration to fit the needs of various industries and organizational standards, be it professional services, life sciences, engineering and manufacturing, EPC, FMCG, or others.

Top 5 Project Task Management Software

ProofHub Trello TeamWork ProProfs Project Basecamp TouchBase

Among these, I particularly recommend ProofHub and Trello due to their user-friendly designs and robust features.

Why Choose TouchBase?

TouchBase stands out as a comprehensive suite of tools for managing tasks throughout the project lifecycle. It offers a wide range of functionalities, including managing proposals, creating business cases, requirements gathering, schedule management, resource management, timesheets and expense management, cost management, procurement management, risk management, documentation, defects management, and technical reviews, and other administrative activities.

Managing Proposals

TouchBase allows you to plan proposals and allows team members to update tasks to indicate the extent of completion. This helps in organizing the proposal section by creating a Work Breakdown Structure (WBS).

Creating Business Cases

A business case outlines the reasons for an organization to engage in a project. It typically includes gathering information about the project, intended benefits, preliminary assumptions, risks, and justification for proceeding. With TouchBase, teams can quickly start building business cases through a series of tasks assigned to team members. Being web-based, TouchBase offers real-time collaboration with easy-to-configure business processes and checklists.

Requirements Management

Requirements management software helps in documenting project requirements and organizing them into a hierarchy for workflow. TouchBase allows logging requirements and organizing them into a hierarchy, which can be released using prioritized workflows. It also integrates with other modules such as resource management and schedule management.

Schedule Management

Schedule management is essential for effective project planning. TouchBase helps in collaborating all activities with team members and tracking their progress. Its integrated schedule management module, PPM, allows for the creation of a project schedule with multiple inputs from various teams/resources.

Resource Management

Effective resource management involves understanding demand, assessing existing capacity, assigning people based on demand and capacity, tracking utilization, and updating assignments. TouchBase enables functional and project managers to collaborate easily, update project demands, and generate automated dashboards.

Risk Management

Risk management involves identifying risks using tools and techniques like brainstorming, interviewing, root cause analysis, SWOT analysis, and checklist analysis. With digital technologies like TouchBase, teams can collaborate to capture ideas, organize them into folders, and synchronize and share data with team members. Providing access to all team members allows them to edit notes or change formatting.

Content Management

Content management involves collecting, managing, and publishing information. TouchBase - DMS (Document Management System) is an enterprise-wide document storage and retrieval system. It includes features like check-in/check-out, version/revision control, digital approvals for collaboration, and attachments in project schedules for quick reference. Access to documents can be controlled through user roles.

To Conclude

TouchBase is a user-friendly project management software designed to manage the entire project management tasks in an effective manner, making it a valuable tool for any organization looking to streamline their project processes.