Updating the DOJ in the UAN Portal: A Comprehensive Guide

As a key step in the employee record management process, updating the Date of Joining (DOJ) in the Unified Accounting Network (UAN) portal is an essential task for employers. This article provides a detailed guide on how to accurately and efficiently update the DOJ in the UAN portal, ensuring compliance with the Department of Labour (DOJ) requirements.

Introduction to the UAN Portal and DOJ

The Unified Accounting Network (UAN) is a digital platform initiated by the Employee Provident Fund Organisation (EPFO) with the Department of Labour (DOJ). It serves as an essential tool for managing employee records securely and efficiently. One of the critical pieces of information stored in the UAN portal is the Date of Joining (DOJ), which is crucial for various employment-related processes, including salary payments, health insurance, retirement benefits, and more.

Procedure for Updating DOJ in the UAN Portal

The process of updating the DOJ in the UAN portal is straightforward but requires a structured approach to ensure accuracy and compliance. Here are the detailed steps:

Step 1: Prepare the Necessary Forms

To update the DOJ, the employer must submit a joint declaration form along with Form 5 and Form 10. These forms serve as official documentation of the employee's joining date and must be filled out accurately.

Step 2: Submit the Forms to the Concerned Field Offices

After filling out the necessary forms, the employer must submit these documents to the concerned field offices of the EPFO. These offices are responsible for verifying the information and updating the records in the UAN portal.

Step 3: Monitor the Update

Once the forms have been submitted, the employer should keep track of the progress. Typically, the concerned field offices will process the request within a few working days. It is advisable to follow up periodically to ensure that there are no delays.

Best Practices for Accurate DOJ Updates

To ensure that the DOJ update process is flawless, employers should follow these best practices:

Verify the Information: Double-check all details before finalizing the forms to avoid any discrepancies. Keep Backup Copies: Maintain printed and digital copies of all submitted documents for future reference. Regular Audits: Conduct regular audits to ensure that all employee records are up to date and accurate. Compliance with Legal Requirements: Stay informed about any changes in the DOJ regulations to ensure ongoing compliance.

Conclusion

Updating the DOJ in the UAN portal is a critical task for employers. By following the outlined procedures, employers can ensure that the records are accurate and up to date, thereby complying with the requirements of the Department of Labour (DOJ). Proper adherence to these guidelines will also help in maintaining a smooth operational process for both employers and employees.

For any further queries or assistance, it is recommended to reach out to the concerned field offices of the EPFO or consult with an HR professional.